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Vehicle Tracking- Don’t get left behind!

5th February, 2013

Does your company operate a vehicle tracking system or are you thinking of implementing one? If the answer is yes, legislation and best practice guidance recommends that you should have a written vehicle tracking policy in place to help protect your business.

Employees are much more aware of their rights in relation to data protection and privacy than ever before. As a result, the Information Commissioner has seen a rise in complaints relating to the monitoring of employees. The Information Commissioner’s code of practice and supplemental guidance regarding monitoring employees makes it clear that vehicle tracking is considered to fall into this category. Any data or information from the vehicle tracking system is also regarded as personal data if the vehicle can be allocated to a particular employee (which in most cases it could). As it is not a legal obligation for an employer to have a vehicle tracking system (unlike tachographs which are required by law), it is even more important for employers to have a policy in this regard and we envisage these policies becoming standard for all such companies in the near future.

Implementing a vehicle tracking policy has a number of benefits for both the company and its employees. On top of providing the necessary protection and minimising the risk of potential claims which could be brought by employees in relation to monitoring, privacy and your handling of their personal data, a vehicle tracking policy will enable the company to:

  • Locate its employees in the case of lone worker concerns; and
  • Monitor the company vehicle’s journey times and mileage.

It will also assist the company:

  • And the Police to locate a company vehicle in the event of theft;
  • To ensure compliance with the Working Time Regulations 1998;
  • To identify the employee who is (or was) driving the company vehicle;
  • In internal investigations which may be necessary in line with the Company’s Grievance Procedure and/or Disciplinary Procedure;
  • May assist the Police and relevant insurance providers to assess what happened if there is a road traffic accident; and
  • To manage and control costs within the business as it will generate information relating to the usage of the company vehicle.

 

We usually charge £250 plus VAT for a vehicle tracking policy but if you get a policy from us before 30 April 2013 you will get it at a reduced rate of £200 plus VAT. For further information or to request a policy for your business, please contact Catherine Kerr on 01244 405596 or via e-mail to [email protected].

 

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